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--- kb:importing_formatted_bibliographies [2020/03/07 12:40] – dstillman
+++ kb:importing_formatted_bibliographies [2020/11/30 17:17] – dstillman
@@ Line 2: / Line 2: @@
 ==== Citations inserted using a reference manager ====
-For Microsoft Word ".docx" documents with Zotero or Mendeley citation fields that were inserted with the Word plugins from these reference managers, you can use [[https://rintze.zelle.me/ref-extractor/|Reference Extractor]].
-If you still have the references in a reference manager, you can export them from this program to a file format for exchanging bibliographic metadata, such as RIS or BibTeX, and then [[adding_items_to_zotero:#Importing_Records_from_Other_Reference_Tools|import this file]] into Zotero.
+Zotero can read existing citations created by the Zotero and Mendeley word processor plugins, allowing you to continue using those citations in the same document even if the items don't exist in your Zotero library. Simply click Add/Edit Citation, search for an existing citation, and select it from the Cited section of the search results. (This applies to the default citation dialog only, not the "classic" dialog.)
+If a document contains Zotero or Mendeley citations not in your library and you need to make changes to the metadata or include them in other documents, you'll need to extract the citations into your library. For Word .docx documents, you can use [[https://rintze.zelle.me/ref-extractor/|Reference Extractor]]. Note that to continue using the same document, you'll want to replace all instances of the original citation with the new item from your library, being sure to select from the library section of the citation dialog's search results rather than the Cited section.
+If you still have the references in a reference manager, you can export them from that program in a format such as RIS or BibTeX and then [[adding_items_to_zotero:#Importing_Records_from_Other_Reference_Tools|import that file]] into Zotero. You'll need to replace all existing citations in any document for which you want Zotero to generate a correct bibliography.
 ==== Citations inserted using Microsoft Word's built-in citation feature ====