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google_docs [2018/10/18 18:32] – [Keyboard Commands] dstillman | google_docs [2019/07/22 03:19] – [Limitations] dstillman | ||
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You can quickly search for items in your Zotero library, add page numbers and other details, and insert citations. When you're done, a single click inserts a formatted bibliography based on the citations in your document. Zotero supports complex style requirements such as //Ibid.// and name disambiguation, | You can quickly search for items in your Zotero library, add page numbers and other details, and insert citations. When you're done, a single click inserts a formatted bibliography based on the citations in your document. Zotero supports complex style requirements such as //Ibid.// and name disambiguation, | ||
- | Google Docs support is part of the Zotero Connector and requires the Zotero program to function. | + | Google Docs support is part of the Zotero Connector |
Using another word processor? Zotero also integrates with [[word_processor_plugin_usage|Word]] and [[libreoffice_writer_plugin_usage|LibreOffice]]. | Using another word processor? Zotero also integrates with [[word_processor_plugin_usage|Word]] and [[libreoffice_writer_plugin_usage|LibreOffice]]. | ||
===== Citation Interface ===== | ===== Citation Interface ===== | ||
- | {{ :: | + | The Zotero Connector adds a Zotero menu to the Google Docs interface: |
- | The Zotero Connector adds a Zotero | + | {{:: |
- | \\ | + | It also adds a toolbar button for one-click citing: |
- | \\ | + | |
- | \\ | + | {{:: |
- | The Zotero menu contains these items: | + | |
+ | In the Zotero menu, you'll find the following options: | ||
|< 100% 27% >| | |< 100% 27% >| | ||
^ Add/Edit Citation | Add a new citation or edit an existing citation in your document at the cursor location. | | ^ Add/Edit Citation | Add a new citation or edit an existing citation in your document at the cursor location. | | ||
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=====Citing===== | =====Citing===== | ||
- | You can begin citing | + | You can begin citing by clicking the {{:: |
- | The citation dialog is used to select items from your Zotero library, and create a citation. | + | The citation dialog is used to select items from your Zotero library and create a citation. |
{{ : | {{ : | ||
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Matching items will be shown for each library in your Zotero database (My Library and any groups you are part of). Items you have already cited in the document will be shown at the top of the list under " | Matching items will be shown for each library in your Zotero database (My Library and any groups you are part of). Items you have already cited in the document will be shown at the top of the list under " | ||
- | Select an item by clicking on it or by pressing Enter/ | + | Select an item by clicking on it or by pressing Enter when it is highlighted. The item will appear in the dialog box in a shaded bubble. Press Enter again to insert the citation and close the Add Citation box. |
- | In the Add Citation | + | In the Add Citation box, you can click on the bubble for a cited item and then click "Open in My Library" |
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Clicking the “Add/Edit Bibliography” menu option inserts a bibliography at the cursor location. | Clicking the “Add/Edit Bibliography” menu option inserts a bibliography at the cursor location. | ||
- | You can edit which items appear in the bibliography by clicking the “Add/Edit Bibliography” button again, which will open the bibliography editor. See [[# | + | You can edit which items appear in the bibliography by clicking the “Add/Edit Bibliography” button again, which will open the bibliography editor. See [[# |
=====Collaboration====== | =====Collaboration====== | ||
- | Google Docs is designed to let you collaborate on documents, and Zotero’s integration is no different. You and your coauthors can all insert and edit citations, and since citation data is stored | + | Google Docs is designed to let you collaborate on documents, and Zotero’s integration is no different. You and your coauthors can all insert and edit citations in a shared |
- | However, if you plan a big collaborative writing project we recommend using a group library, which will allow all collaborator | + | When working collaboratively on a document, you and your coauthors should avoid inserting or editing citations at the same time. The Zotero Connector has mechanisms in place to prevent document and citation corruption from concurrent citation editing, but due to technical limitations they do not provide perfect safety. |
+ | |||
+ | It's not necessary for everyone editing the document to have the Zotero Connector installed. Without the Zotero Connector, they'll see active citations in the document show up as links leading to URLs such as https:// | ||
=====Document Preferences===== | =====Document Preferences===== | ||
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- For styles that abbreviate journal titles (e.g., " | - For styles that abbreviate journal titles (e.g., " | ||
* If this option is selected (the default), the contents of the " | * If this option is selected (the default), the contents of the " | ||
- | - Whether Zotero should automatically update citations for disambiguations, | + | - Whether Zotero should automatically update citations for disambiguations, |
< | < | ||
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The cite options windows has a drop-down list of the different locator types (" | The cite options windows has a drop-down list of the different locator types (" | ||
+ | |||
+ | You can also add page numbers from the keyboard as you insert citations. Search for an item, press Enter once to add to the citing dialog, and then, before pressing Enter again to insert it into the document, simply type " | ||
==Prefix and Suffix== | ==Prefix and Suffix== | ||
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While we've tried to create the same experience available in Word and LibreOffice, | While we've tried to create the same experience available in Word and LibreOffice, | ||
+ | * Anyone making changes to the document should have the Zotero Connector installed. (Zotero itself is only necessary if inserting citations.) Citations that are cut and pasted without the Connector installed will be unlinked. | ||
+ | * If someone views the document without having the Zotero Connector installed, or if you download the document instead of first making a copy and unlinking citations, active citations in the document will show up as links leading to URLs such as https:// | ||
* Citation inserts and edits slow down significantly as the number of citations increases. With 100+ citations, a single citation update can take up to 10 seconds, so for longer documents you'll want to disable automatic citation updates in the Zotero document preferences. | * Citation inserts and edits slow down significantly as the number of citations increases. With 100+ citations, a single citation update can take up to 10 seconds, so for longer documents you'll want to disable automatic citation updates in the Zotero document preferences. | ||
- | * It's not possible to copy active Zotero citations between documents and keep them functional. Copying citations within a document should work without problems. | ||
- | * When working collaboratively on a document, you and your coauthors should avoid inserting or editing citations at the same time. The Zotero Connector has mechanisms in place to prevent document and citation corruption from concurrent citation editing, but due to technical limitations they do not provide perfect safety. | ||
* Google Docs provides limited facilities for text formatting. Styles that use small caps fonts will not use a true small caps formatting style in Google Docs and will instead fall back to the " | * Google Docs provides limited facilities for text formatting. Styles that use small caps fonts will not use a true small caps formatting style in Google Docs and will instead fall back to the " | ||
- | * If a coauthor doesn' | ||
* It's not currently possible to transfer active citations between Google Docs and Word or LibreOffice, | * It's not currently possible to transfer active citations between Google Docs and Word or LibreOffice, | ||
=====Troubleshooting===== | =====Troubleshooting===== | ||
+ | |||
If you have any trouble citing in Google Docs, let us know in the [[https:// | If you have any trouble citing in Google Docs, let us know in the [[https:// | ||
+ | You should always troubleshoot with a copy of the original document, using File → "Make a copy…" |