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| zotero_data [2018/07/16 20:10] – [Restoring Your Zotero Library from a Backup] dstillman | zotero_data [2023/07/13 17:52] (current) – [Backing Up Your Zotero Data] dstillman |
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| ===== Locating Your Zotero Data ===== | ===== Locating Your Zotero Data ===== |
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| The easiest and most reliable way to find your Zotero data is by clicking the "Show Data Directory" button in the [[preferences/advanced|Advanced]] tab of your Zotero [[preferences|Preferences]] window. | The easiest and most reliable way to find your Zotero data is by clicking the "Show Data Directory" button in the [[preferences/advanced|Advanced]] tab of the [[preferences|Zotero preferences]]. This will reveal the folder on your computer that contains your Zotero database and attachment files. |
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| ==== Default Locations ==== | ==== Default Locations ==== |
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| === Zotero 5.0 === | |
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| Unless you have selected a custom data directory in the [[preferences/advanced|Advanced]] pane of the Zotero preferences, your Zotero data is stored within the following OS-dependent directories: | Unless you have selected a custom data directory in the [[preferences/advanced|Advanced]] pane of the Zotero preferences, your Zotero data is stored within the following OS-dependent directories: |
| |**Linux**|<code>~/Zotero</code>| | |**Linux**|<code>~/Zotero</code>| |
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| === Zotero 4.0 for Firefox === | The "Show Data Directory" button will always reveal the data directory currently in use and is the recommended method for finding your data directory. If you're unable to access the Zotero preferences, a search for the file name 'zotero.sqlite' can also help you locate the Zotero data directory. |
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| | <details> |
| | <summary>**Older Versions**</summary> |
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| | <html><h5>Zotero 4 for Firefox (2017 and earlier)</h5></html> |
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| |**macOS**|<code>/Users/<username>/Library/Application Support/Firefox/Profiles/<randomstring>/zotero</code> <html><small>Note: The /Users/<username>/Library folder is hidden by default. To access it, click on your desktop, hold down the Option key, and click the Finder's Go menu, and then select Library from the menu.</small></html>| | |**macOS**|<code>/Users/<username>/Library/Application Support/Firefox/Profiles/<randomstring>/zotero</code> <html><small>Note: The /Users/<username>/Library folder is hidden by default. To access it, click on your desktop, hold down the Option key, and click the Finder's Go menu, and then select Library from the menu.</small></html>| |
| |**Linux (most distributions)**|<code>~/.mozilla/firefox/Profiles/<randomstring>/zotero</code>| | |**Linux (most distributions)**|<code>~/.mozilla/firefox/Profiles/<randomstring>/zotero</code>| |
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| === Zotero 4.0 Standalone === | <html><h5>Zotero 4 Standalone (2017 and earlier)</h5></html> |
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| |**macOS**|<code>/Users/<username>/Library/Application Support/Zotero/Profiles/<randomstring>/zotero</code> <html><small>Note: The /Users/<username>/Library folder is hidden by default. To access it, click on your desktop, hold down the Option key, and click the Finder's Go menu, and then select Library from the menu.</small></html>| | |**macOS**|<code>/Users/<username>/Library/Application Support/Zotero/Profiles/<randomstring>/zotero</code> <html><small>Note: The /Users/<username>/Library folder is hidden by default. To access it, click on your desktop, hold down the Option key, and click the Finder's Go menu, and then select Library from the menu.</small></html>| |
| |**Linux (most distributions)**|<code>~/.zotero/Profiles/<randomstring>/zotero</code>| | |**Linux (most distributions)**|<code>~/.zotero/Profiles/<randomstring>/zotero</code>| |
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| The "Show Data Directory" button will always reveal the data directory currently in use and is the recommended method for finding your data directory. If you're unable to access the Zotero preferences, a search for the file name 'zotero.sqlite' can also help you locate the Zotero data directory. | </details> |
| ===== Library Contents ===== | ===== Data Directory Contents ===== |
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| | The most important file in the data directory is the ''zotero.sqlite'' file, which is the database containing the majority of your data: item metadata, notes, tags, etc. When Zotero starts up, it reads the ''zotero.sqlite'' file in the active data directory. |
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| The most important file in the data directory is the zotero.sqlite file, which contains the majority of your data: item metadata, notes, tags, etc. The directory also contains a 'storage' subdirectory, containing all of your file attachments, such as PDFs, web snapshots, audio files, or any other files you have imported (note that files that are [[attaching_files|linked]] are not copied into this subdirectory). | The directory also contains a ''storage'' folder with 8-character subfolders (e.g., "N7SMB24A") containing all of your file attachments, such as PDFs, web snapshots, audio files, or any other files you have imported. (Files that are [[attaching_files|linked]] are not copied into this subfolder.) |
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| Your 'zotero' directory will likely contain several other files. These can include zotero.sqlite.bak (an automatic backup of zotero.sqlite, which is updated when you quit Zotero and the existing zotero.sqlite.bak file hasn't been updated in the last 12 hours) and zotero.sqlite.[number].bak files (automatic backups of zotero.sqlite that are created during certain Zotero updates). | Your data directory will likely contain several other files and folders. These can include ''zotero.sqlite.bak'' (an automatic backup of ''zotero.sqlite'', which is updated periodically if the existing ''zotero.sqlite.bak'' file hasn't been updated in the last 12 hours) and ''zotero.sqlite.[number].bak'' files (automatic backups of ''zotero.sqlite'' that are created during certain Zotero updates), as well as folders such as ''locate'', ''logs'', ''pipes'', ''styles'', and ''translators'' that are created automatically at Zotero startup. |
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| **Warning**: Before you copy, delete, or move any of these files, be sure that Zotero is closed. Failure to do so before moving these files can damage your data. | **Warning**: Before you copy, delete, or move any of these files, be sure that Zotero is closed. Failure to do so before moving these files can damage your data. |
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| ===== Backing Up Your Zotero Library ===== | ===== Backing Up Your Zotero Data ===== |
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| We strongly recommend that you regularly back up your Zotero library. Syncing is not a good substitute for backing up: the Zotero servers only store the most recent version of your library, and it takes just a single (possibly automatic) sync to change the server copy. | We strongly recommend that you regularly back up your Zotero data directory. While [[:sync|syncing]] is a great way to make sure you can restore your libraries if something happens to your computer, it's not a complete substitute for a proper backup: the Zotero servers only store the most recent version of your libraries, and it takes just a single (possibly automatic) sync to change the server copy (though some inadvertent changes can be restored from [[#restoring_from_the_last_automatic_backup|Zotero's automatic backups]]). |
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| Rather than backing up just your Zotero library, we recommend using a backup utility that automatically backs up your entire hard drive to an external device on a regular basis. Most modern operating systems offer such functionality (e.g., Time Machine on Macs). | Rather than backing up just your Zotero database, we recommend using a backup utility that automatically backs up your entire hard drive to an external device on a regular basis and keeps incremental backups so that you can restore to a given version. Most modern operating systems offer such functionality (e.g., Time Machine on Macs). |
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| If you want to back up your Zotero data specifically, [[zotero_data#locating_your_zotero_data|locate your Zotero data]], close Zotero, and copy your data directory (the //entire directory//, including ''storage'' and the other subdirectories) to a backup location, preferably on another storage device. As with all important data, it is a good idea to back up your Zotero data frequently. | If you really want to back up your Zotero data specifically, [[zotero_data#locating_your_zotero_data|locate your Zotero data]], close Zotero, and copy your data directory (the //entire folder//, including ''zotero.sqlite'' and ''storage'' and the other subfolders) to a backup location, preferably on another storage device. As with all important data, it's a good idea to back up your Zotero data frequently, which is why we recommend an automated full-system backup instead. |
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| **Warning**: Zotero lets you export your Zotero library as a Zotero RDF file. However, exporting and importing your library via RDF won't result in an exact copy of your library, and it isn't recommended as a backup strategy. | Note that if you're using "download files as needed" for file syncing, your attachment files may not all exist locally and may not be included in a backup. Zotero Storage provides reliable storage of uploaded files, so you might choose to exclude the ''storage'' folder from your backup, but if you'd like a local backup of attachments as well, you would need to use "download files at sync time" on one computer and make a backup of the data directory from that computer. |
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| For step-by-step, illustrated backup instructions, see [[http://libguides.northwestern.edu/content.php?pid=68444&sid=676064|this guide provided by the Northwestern University library]]. | **Warning**: You shouldn't use export (e.g., to Zotero RDF, BibTeX, or RIS) as a backup method. Exporting and re-importing a library doesn't produce an exact copy — it will reset Date Added/Modified times and break links to existing citations in word processor documents, along with other potential changes. |
| | ===== Restoring Your Zotero Data From a Backup ===== |
| ===== Restoring Your Zotero Library from a Backup ===== | |
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| Between manual backups, automatic backups, and synced data, it's often possible to restore a lost Zotero library or restore data that was accidentally deleted. | Between manual backups, automatic backups, and synced data, it's often possible to restore a lost Zotero library or restore data that was accidentally deleted. |
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| ==== Restoring your Zotero library using Zotero syncing==== | ==== Restoring Your Zotero Data Using Zotero Syncing==== |
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| If you were using Zotero syncing and have an empty local library, you can likely restore your data simply by syncing with your online library. After verifying that your library is correct on zotero.org, simply reenter your username and password in the Sync pane of the Zotero preferences and click the Sync button in the toolbar. (Zotero only syncs explicit deletions, so just syncing an empty library won't overwrite the server data **unless you deleted items manually**.) | If you were using Zotero syncing and have an empty local library, you can likely restore your data simply by syncing with your online library. After verifying that your library is correct on zotero.org, simply reenter your username and password in the Sync pane of the Zotero preferences and click the Sync button in the toolbar. (Zotero only syncs explicit deletions, so just syncing an empty library won't overwrite the server data **unless you deleted items manually**.) |
| If you have a local Zotero library that you want to overwrite, close Zotero and delete the old [[#locating_your_zotero_data|Zotero data directory]] before syncing. Syncing your database with a different Zotero account will also prompt you to remove the existing local database. | If you have a local Zotero library that you want to overwrite, close Zotero and delete the old [[#locating_your_zotero_data|Zotero data directory]] before syncing. Syncing your database with a different Zotero account will also prompt you to remove the existing local database. |
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| ==== Restoring your Zotero library from a backup ==== | ==== Restoring Your Zotero Data From a Backup ==== |
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| If you were not using Zotero syncing (or were but don't want to perform a full sync) and have a backup of your Zotero data directory, you can restore your library by replacing your active data directory with your backed-up data directory. | If you were not using Zotero syncing (or were but don't want to perform a full sync) and have a backup of your Zotero data directory, you can restore your library by replacing your active data directory with your backed-up data directory. |
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| Open the Advanced pane of the Zotero preferences and make a note of the specified path under Data Directory Location. (By default, this will be "Zotero" within your home directory.) Click "Show Data Directory", which should reveal your active data directory containing zotero.sqlite and possibly a 'storage' subdirectory. Close Zotero, move one level up in the filesystem (Cmd-up-arrow on macOS, Alt-up-arrow on Windows), and rename the directory to "Zotero-Old". Next, copy the data directory from your backup to the original location (e.g., "Zotero"). | Open the Advanced pane of the Zotero preferences and make a note of the specified path under Data Directory Location. (By default, this will be "Zotero" within your home folder.) Click "Show Data Directory", which should reveal your active data directory containing zotero.sqlite and possibly a 'storage' subdirectory. Close Zotero, change to the parent folder of the active data directory (Cmd-up-arrow on macOS, Alt-up-arrow on Windows), and rename the folder to "Zotero-Old". Next, copy the data directory from your backup to the original location (e.g., "Zotero"). |
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| When you reopen Zotero, you should see your restored Zotero data. | When you reopen Zotero, you should see your restored Zotero data. |
| Note that, if you were using Zotero syncing, any changes you made to your library since the backup and subsequently synced to your online library will be applied to your restored database as soon as you sync. If you don't want that to happen, see the following section. | Note that, if you were using Zotero syncing, any changes you made to your library since the backup and subsequently synced to your online library will be applied to your restored database as soon as you sync. If you don't want that to happen, see the following section. |
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| ==== Restoring your Zotero library from a backup and overwriting synced changes ==== | ==== Restoring Your Zotero Data From a Backup and Overwriting Synced Changes ==== |
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| If you or someone else made unwanted changes to your Zotero library and synced those changes to your online library, you may be able to restore data by using a local backup of your Zotero data directory. | If you or someone else made unwanted changes to your Zotero library and synced those changes to your online library, you may be able to restore data by using a local backup of your Zotero data directory. |
| - Temporarily disable auto-sync in the Sync pane of the Zotero preferences. | - Temporarily disable auto-sync in the Sync pane of the Zotero preferences. |
| - Follow the steps in the preceding section to restore from a backup of your Zotero data directory. | - Follow the steps in the preceding section to restore from a backup of your Zotero data directory. |
| - Once you see your restored data, were you to sync again, the more recent data in the online library would replace the data you just restored. | - Once you see your restored data, were you to sync again, the more recent data in the online library would replace the data you just restored, and you'll need to take steps to prevent that: |
| - If you're trying to restore a small number of deleted items or notes, you can simply duplicate the items — by right-clicking and choosing "Duplicate Item(s)" — so that the new copies remain even after syncing. | * If you're trying to restore a small number of deleted items or notes, you can simply duplicate the items — by right-clicking and choosing "Duplicate Item(s)" — so that the new copies remain even after syncing. |
| - If many items were affected or collections were deleted, you can use [[kb:sync_reset_options#restore_to_online_library|Restore to Online Library]] to force Zotero to upload the local version of the library, overwriting previously synced changes. | * If you're trying to restore deleted collections, you can create duplicate collections and drag items from the old collections to the new ones. When you sync, the old collections will be deleted but the new ones will remain. |
| | * If many items were affected or collections were deleted, you can use [[kb:sync_reset_options#replace_online_library|Replace Online Library]] to force Zotero to upload the local version of the library, overwriting previously synced changes. |
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| If you're happy with the results, you can re-enable auto-sync and continue working. | If you're happy with the results, you can re-enable auto-sync and continue working. |
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| ==== Restoring from the last automatic backup ==== | ==== Restoring From the Last Automatic Backup ==== |
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| If you make a critical mistake while using Zotero — for example, if you accidentally delete a large set of items — you may be able to revert to the last automatic backup. | If you make a critical mistake while using Zotero — for example, if you accidentally delete a large set of items — you may be able to revert to the last automatic backup. Note that automatic backups contain only data, not files. |
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| If you're using [[sync|syncing]] but don't have auto-sync enabled, first check your online library on zotero.org to see if the data is correct there. If so, close Zotero, go to your Zotero data directory, and rename it (e.g., to "Zotero-old"). Then, re-open Zotero and sync from the Zotero servers to the new empty local library. | |
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| If you don't want to do a full sync or if the changes have already synced to the online library, follow these steps to restore from an automatic backup. Note that automatic backups contain only data, not files. | |
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| - First, make sure to keep Zotero running, as the automatic backup might be overwritten when you quit the application. | |
| - If you're using syncing, temporarily disable auto-sync in the Sync pane of the Zotero preferences. | - If you're using syncing, temporarily disable auto-sync in the Sync pane of the Zotero preferences. |
| - [[zotero_data#locating_your_zotero_data|Locate your Zotero data]] and make a copy of any zotero.sqlite.bak files. The timestamps of the files may help you determine which file would contain the data you're trying to restore. | - [[zotero_data#locating_your_zotero_data|Locate your Zotero data]] and make a backup copy of any zotero.sqlite.bak files. The timestamps of the files may help you determine which file would contain the data you're trying to restore. |
| - Close Zotero. In your data directory, rename zotero.sqlite to zotero.sqlite.old, rename one of the .bak copies you made to zotero.sqlite, and restart Zotero. You should now see the backed-up version of your library. | - Close Zotero. In your data directory, rename zotero.sqlite to zotero.sqlite.old, rename one of the original .bak files (based on the timestamp) to zotero.sqlite, and restart Zotero. You should now see the backed-up version of your library. |
| - Were you to sync again now, the more recent data in the online library would replace the data you just restored. | - If you were using syncing and the undesired changes were already synced, syncing again now would cause the more recent data in the online library to replace the data you just restored, and you'll need to take steps to prevent that: |
| - If you're trying to restore a small number of deleted items or notes, you can simply duplicate the items — by right-clicking and choosing "Duplicate Item(s)" — so that the new copies remain even after syncing. | * If you're trying to restore deleted collections, you can create duplicate collections and drag items from the old collections to the new ones. When you sync, the old collections will be deleted but the new ones will remain. |
| - If many items were affected or collections were deleted, you can use [[kb:sync_reset_options#restore_to_online_library|Restore to Online Library]] to force Zotero to upload the local version of the library, overwriting previously synced changes. | * If you're trying to restore a small number of deleted items or notes, you can simply duplicate the items — by right-clicking and choosing "Duplicate Item(s)" — so that the new copies remain even after syncing. |
| | * If many items were affected or collections were deleted, you can use [[kb:sync_reset_options#replace_online_library|Replace Online Library]] to force Zotero to upload the local version of the library, overwriting previously synced changes. |
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| If you're happy with the results, you can re-enable auto-sync and continue working. Keep zotero.sqlite.old until you're sure all your data is intact and in sync across all your computers. | If you're happy with the results, you can re-enable auto-sync and continue working. Keep zotero.sqlite.old and your .bak file backups until you're sure all your data is intact and in sync across all your computers. |
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| ==== Restoring from the last upgrade backup ==== | ==== Restoring From the Last Upgrade Backup ==== |
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| When you upgrade to a major new version of Zotero, Zotero will automatically update your database to work with the new version. If you would like to revert to a previous version of Zotero at a later point, you will have to manually replace your database with the automatic backup Zotero made during the upgrade. In most cases this will be the highest-numbered "zotero.sqlite.[num].bak" file in your Zotero data directory. | When you upgrade to a major new version of Zotero, Zotero will automatically update your database to work with the new version. If you would like to revert to a previous version of Zotero at a later point, you will have to manually replace your database with the automatic backup Zotero made during the upgrade. In most cases this will be the highest-numbered "zotero.sqlite.[num].bak" file in your Zotero data directory. |
| If you were not using syncing, you may wish to export to Zotero RDF any items added since the database upgrade and then reimport those into the earlier version. [[Sorting]] your library by Date Added may help you find such items. | If you were not using syncing, you may wish to export to Zotero RDF any items added since the database upgrade and then reimport those into the earlier version. [[Sorting]] your library by Date Added may help you find such items. |
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| Bear in mind that word processor documents used with later Zotero versions may not be usable with earlier versions, and Zotero developers and community members will provide only limited support for earlier versions (mostly to recommend upgrading to the current version). | To temporarily disable further updates, go to the Config Editor in the Advanced pane of the Zotero preferences and set ''app.update.auto'' to false. Note that staying on an old version is not a long-term solution, as old versions are no longer supported and may stop syncing or receiving site-compatibility updates at any time. Be sure to post to the Zotero Forums and explain whatever is causing you to downgrade, and make a note to check back periodically to see whether it makes sense for you to re-enable automatic updates. |
| ===== Troubleshooting Zotero Data issues ===== | ===== Locating Missing Zotero Data ===== |
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| | If you open Zotero to find your library blank or missing lots of data, there are a few main possibilities: |
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| | * If you were using a very old version of Zotero — from 2017 or earlier — without installing any updates and just upgraded to a newer version of Zotero, see [[kb/data_missing_after_zotero_5_upgrade|Missing Data After Zotero 5 Upgrade]]. Zotero 5 was released many years ago, so this no longer applies to most people. |
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| ==== Where did my items go? ==== | * If you're using a different computer from the one where you created the missing data, and your data is also missing in your online library, your data simply hasn't synced from the computer where you created it. See [[kb:Changes Not Syncing]]. |
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| If you open Zotero to find your library blank or missing lots of data, don't panic. Zotero is mostly likely simply looking in the wrong location for the data. You need to make sure that Zotero is looking in the right location for your Zotero files and that the right files are in that spot. | * If you know you've had the data on this computer previously, something may have happened to your previous Zotero database, or Zotero may be looking in the wrong place for your data. Read on for instructions. |
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| Use the "Show Data Directory" button in the [[preferences/advanced|Advanced]] pane of the Zotero preferences to reveal the current data directory. If this isn't the directory you were expecting, you can either specify a different data directory from the preferences or, with Zotero closed, rename that directory (e.g., to "Zotero-Old") and move your desired Zotero directory to the specified location. If you're not sure where your most recent Zotero data is located, it's a good idea to look for larger versions of zotero.sqlite or zotero.sqlite.bak stored elsewhere on your hard drive and to look at the dates of folders within the 'storage' directory. | To determine what happened to your data on this computer, first locate your current Zotero data directory by going to the [[preferences/advanced|Advanced → Files and Folders]] pane of the Zotero preferences and using the "Show Data Directory" button. Take note of the names, sizes, and dates of the files beginning with "zotero.sqlite" in this folder, which are your Zotero database (zotero.sqlite) and automatic database backups (*.bak). An empty Zotero database will be either approximately 1 MB (~1,000 KB) or 5 MB. |
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| If you have recently updated to Zotero 5 and are missing data, see [[kb/data_missing_after_zotero_5_upgrade|Missing Data After Zotero 5 Upgrade]]. | If you see only 1 MB or 5 MB zotero.sqlite files, look in the 'storage' folder, if one exists, for folders with dates corresponding with your previous usage of Zotero. |
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| Unless you have a good reason to use a custom data directory location, we recommend using the default location in your home directory. | * If you see folders in 'storage', this is likely the Zotero data directory you were using previously, but something happened to the zotero.sqlite database outside of Zotero — for example, you might have accidentally deleted zotero.sqlite using system tools while trying to clear disk space. In this case, you can restore your data through backups and/or Zotero syncing: |
| | - Look for larger zotero.sqlite.bak files in the data directory, or look for a larger zotero.sqlite file in any separate backups you have. (It's not possible to restore your data from the 'storage' files alone.) When Zotero starts up, it reads the zotero.sqlite file in the active data directory, so you can try other copies of zotero.sqlite by copying them to that location and filename. Do not try to import an .sqlite file into Zotero via File → "Import…" — it won't work. |
| | - Whether or not you have a backup, if you've been using Zotero syncing, you can sync to pull down all data in your [[/mylibrary|online library]]. If you do have a backup, all data more recent than the backup will be downloaded. If you only have an empty database, all data will be downloaded. In either case, you won't overwrite data in the online library simply by syncing — syncing doesn't work that way. |
| | - If you can't find any other copies of zotero.sqlite and weren't using Zotero syncing, you'll unfortunately probably need to recreate your database from scratch. Close Zotero, move the Zotero data directory to your desktop as "Zotero Old", and restart Zotero to create a new library. You can search for all PDFs within your "Zotero Old" folder and drag them to Zotero, and Zotero will attempt to [[retrieve_pdf_metadata|retrieve metadata]] for as many of them as possible. You can also extract data from any Word or LibreOffice documents you used with the Zotero word processor plugin by using [[https://rintze.zelle.me/ref-extractor/|Reference Extractor]], though note that any data you re-import this way won't be linked to your existing documents. |
| | * If this isn't the location you were expecting to be using, or if you don't see a 'storage' folder or it's empty, you'll need to locate your previous data directory on this computer. Once you find it, either select that data directory from the Zotero preferences or, with Zotero closed, rename the current directory (e.g., to "Zotero-Old") and move your desired Zotero directory to the specified location. If you're not sure where your most recent Zotero data is located, look for versions of zotero.sqlite or zotero.sqlite.bak larger than 5 MB with appropriate modification times stored elsewhere on your computer and look at the dates of the folders within the 'storage' folder. |
| | * Unless you have a good reason to use a custom data directory location, we strongly recommend using the [[#default_locations|default location]] in your home directory. |
| | * When specifying a custom data directory location, keep in mind that Zotero doesn't move or copy any data. You still need to copy your data into the specified location. Also, when pointing the data directory location to an existing folder, be sure to specify the folder containing zotero.sqlite and 'storage', not the 'storage' folder. |
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| When specifying a custom data directory location, keep in mind that Zotero doesn't move or copy any data. You still need to copy your data into the specified location. Also, when pointing the data directory location to an existing directory, be sure to specify the parent directory containing zotero.sqlite and 'storage', not the 'storage' directory itself. | If you've gone through these steps and aren't sure what to do, post to the Zotero Forums with the following info: |
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| Finally, remember to close Zotero before making any changes to Zotero files. | * The names, sizes, and dates of all files beginning with "zotero.sqlite" in your current data directory |
| | * Whether there's a 'storage' folder containing subfolders with dates corresponding to your previous usage of Zotero |
| | * Whether your current data directory is in the default location ("Zotero" in your home folder) |
| | * When you last used Zotero on this computer, and what happened on your computer since then |
| | * What you've tried so far |
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